Using DC Metadata in preservation content: the case of the Italian "Protocollo Informatico"

Anna Rovella, Nicola Ielpo, Assunta Caruso

Abstract


Digital preservation of administrative records is an
essential requirement within public organizations. In the past few years, many
countries have created rules and procedures, based on the OAIS (Open Archival
Information System) Reference Model, in order to guarantee long-term
preservation of their information objects. In Italy, the Technical Regulations
on Digital Preservation, issued in 2013, have added an important piece to a long
legislative process regarding Records Management and Digital Administration
which has too often remained unimplemented in PA practices. Mandatory protocol
register digital preservation has revealed the criticality of the system, and in
particular, the lack of shared models and common terminology, regarding both key
concepts and their properties and functions. Thus, during the transfer phase
from the records management system to that of digital preservation, the risk
associated with the digital preservation process in our country is that records
and information may lose in coherence and consistency. This would undermine the
probative value of the records and of the administrative action. The aim of this
paper is to present the results of the design of a coherent Submission
Information Package (SIP) from a Records Management System to an Open Archival
Information System (OAIS).